F.A.Q.

On this page you can find the answers to some of the most frequently asked questions (FAQ) about the project. If you have additional questions after reading the website accurately, you can contact us at euroeast@polito.it
When writing us, please provide the registration number which has been given to you after submitting your application.

  1. Is Erasmus Mundus Action 2 part of the launched Erasmus Mundus II (2009-2013)?
  2. Which types of individual mobility flows are targeted?
  3. How staff is defined?
  4. Can I have more information on this program and scholarships?
  5. Can I apply for an Erasmus Mundus Action 2 scholarship if I have already obtained a scholarship?
  6. Can I use the EMA 2 scholarship to study at any university of my choice?
  7. What is a target group and how many target groups exist?
  8. What target group (TG) do I belong to?
  9. What courses can I take abroad?
  10. Can I submit more than one application?
  11. Can I apply to more than one university?
  12. What is meant by uploading certificates / degrees / language tests? Why do I need to provide these?
  13. Can I send my application documents in another language than English?
  14. I haven't got a valid passport. What can I do?
  15. What should I do if I don't yet hold the required academic certificates?
  16. What does "Proof of disadvantage conditions" mean?
  17. What does "Proof of TG3 Status" mean?
  18. Can I send scanned documents only or do I also have to send them by regular mail?
  19. Can I update my application?
  20. Who selects students and academic staff for mobility flows?
  21. How will I know if I get accepted or not?
  22. When is the individual mobility flow to start?
  23. Do I need to make an initial registration to the host university at the moment of the submission of the EUROEAST applications?
  24. How can I get a visa?
  25. What kind of services can I expect to be offered by my host institution as an incoming student or staff member?
  26. Who pays the allocated amounts to students and academic staff and how?
  27. Can grantees be charged tuition fees at the Host University?
  28. What is a Learning Agreement and how do I get it?
  29. What is the Work Plan Proposal?
  30. What kind of academic recognition is given at the end of the mobility period?

Answers

  1. Is Erasmus Mundus Action 2 part of the launched Erasmus Mundus II (2009-2013)?

    Erasmus Mundus Action 2 is integrated as Action II "Partnerships" under the Erasmus Mundus II programme aiming at promoting institutional cooperation and mobility activities.

  2. Which types of individual mobility flows are targeted?

    The EMA 2 program allows for 5 types of individual mobility: Undergraduates, Masters, Doctorates, Post-Doctorate, Staff. These types of mobility are targeted depending on the specific geographical window concerned.

  3. How staff is defined?

    Staff comprises teaching staff or researchers, but also university administrators involved in cooperation activities employed full time in the Universities participating in the Partnership

  4. Can I have more information on this program and scholarships?

    All information on the project and available scholarships is available on this website. 

    Before applying it is very important to clearly understand the types and durations of the available scholarships, the eligibility conditions and the available academic programs at every host university. Before applying you are recommended to carefully check the Applications page of the web site, in particular:
    - Read the section Who Can Apply of this website
    - Read carefully the Call for Applications
    - Check the available mobility programs at the host universities

  5. Can I apply for an Erasmus Mundus Action 2 scholarship if I have already obtained a scholarship?

    You cannot benefit from a second scholarship for the same type of mobility under another project under the EMA2-STRAND1. You cannot benefit from more than one scholarship within EUROEAST project. If you already benefited of a scholarship within the ongoing EUROEAST project (First Cohort), you cannot receive a EUROEAST scholarship for the same type of mobility. However, you can apply if you have received scholarships from other programs. For exchange mobilities special conditions may apply as established by Home University's regulations.

  6. Can I use the EMA 2 scholarship to study at any university of my choice?

    Third Countries candidates can apply for the programs offered by the European partner universities.
    European candidates can apply for the programs offered by the Third Countries partner universities.

    Mobilities cannot take place among European countries nor among the Third Countries.

  7. What is a target group and how many target groups exist?

    A target group is a group of students/scholars having the same characteristics regarding the institution/country of origin and/or personal situation. There are 3 target groups as described on the section Who can apply of this web site.

  8. What target group (TG) do I belong to?

    A Mobility type guide is published on Who can apply page of this web site to assist you in checking your Target Group and Mobility Level.

    If at the time of submitting the application:

    1) you are registered/enrolled in one of the partner universities for the same academic level you are applying for: TG1 

    2) you are registered/enrolled in one of the partner universities for a different academic level than the one you are applying for: contact the EUROEAST Contact person at your Home University.

    3) you are registered/enrolled in a university of the targeted Countries (Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine) not included in the partnership: TG2 

    4) you are not currently registered/enrolled in one of the partner universities but you hold a degree from one of them: TG2

    5) you are not currently registered/enrolled in any university but you hold a degree of one of a university of the Targeted Countries: TG2

    6) you are in particularly vulnerable situations, for social and political situations, for social and political reasons (in particular see page Who can Apply): TG3 

  9. What courses can I take abroad?

    We invite you to visit the Academic Programs page on this web site and to carefully check the websites of the European and Third Country partner Universities.

  10. Can I submit more than one application?

    Every applicant is allowed to submit one application with a maximum of 2 (two) choices to different  Universities, the first of which is the main choice and the second is accessory. Each of the two choices within each application is managed independently in the application database and in the selection process.

    In case after closing your appliaction you realise that it is incomplete or incorrect, please submit a new application and inform the project coordinator through email. In case you submit more than one application, only the last submitted one will be considered valid.

  11. Can I apply to more than one university?

    We recommend you to apply to more than one university in order to increase your possibilities of being accepted for your specialized field of studies. You can submit up to 2 applications to different universities.

  12. What is meant by uploading certificates / degrees / language tests? Why do I need to provide these?

    Uploading documents means that you have to scan your documents and attach them to your on-line application. This documentation is necessary to prove that you are eligible and have the specific requirements needed. If you wish to apply, you have to make sure to upload all the required documents. An incomplete application will not be considered in the selection process. Please note: all certificates/degrees have to be certified by stamps of the university. Sending documents in other ways (like email or post) is not allowed.

  13. Can I send my application documents in another language than English?

    Communication and all the official documents including diplomas / transcripts of records/ certificates etc., should be in English or should have their official English translation attached. This does not count for passports.

  14. I haven't got a valid passport. What can I do?

    If you can't get a passport before the deadline, we ask you to upload a copy of your national identity card or birth certificate. This is sufficient for your initial application. Once you get selected, we will ask you to send us your passport details

  15. What should I do if I don't yet hold the required academic certificates?

    It may be possible that at the moment of applying you don't yet have the required certification (e.g. the Bachelor diploma if you are applying for a Master mobility or a required language certificate). In these cases candidates must upload with their application the “Statement of Commitment” to be downloaded from the project web site, declaring the current situation and the commitment to obtain the required certification before the start of mobility and within the deadline set by the host university.

    Important: not all host universities will be able to evaluate an application on the basis of the Statement of Commitment. Applicants are recommended to check with the host university before applying.

    Please note that false declarations will automatically cause your expulsion from the program

  16. What does "Proof of disadvantage conditions" mean?

    It is an official document proving a disability or an economical disadvantaged condition

  17. What does "Proof of TG3 Status" mean?

    It is an official document proving a vulnerable situations for social or political reasons according to the TG3 definition available on this web site

  18. Can I send scanned documents only or do I also have to send them by regular mail?

    You should only upload scanned documents. No paper copies or email messages will be accepted in the application phase. Please make sure that the scan documents are clear and readable in all their parts (try it out by printing them). Illegible documents may cause you to be considered ineligible. After you have been selected, original documents may be required by your host university.

  19. Can I update my application?

    Before closing the application you may delete your uploaded documents and change your application until the application deadline. Remember to close your application before the call for appliactions deadline: only closed applications can be considered in the selection process.

  20. Who selects students and academic staff for mobility flows?

    The Partenship is responsible for the organization, selection and the implementation of the individuals' mobility.

  21. How will I know if I get accepted or not?

    At the end of the selection process and within 3 motnhs from the Call for Applications closure, the Partnership will notify the applicants about the Selection Outcomes. Moreover, the outcomes of the selection process will be published on the project web site. If you have been selected, you will need to confirm your acceptance.

  22. When is the individual mobility flow to start?

    For the first call for applications 2012/2013 it is mandatory for all individual mobility flows covered by the specific agreement to start during the academic year 2013/2014, by the 31st December 2013 at the latest.

    For the second call for applications 2013/2014 it is mandatory for all individual mobility flows covered by the specific agreement to start during the academic year 2014/2015, by the 31st December 2014 at the latest.

  23. Do I need to make an initial registration to the host university at the moment of the submission of the EUROEAST applications?

    In case this is needed during the EUROEAST application process, the Host University will publish this information in the academic offer (Academic Programs page of the project web site). If no information is published in the partners academic offer, this means that the registration at the Host University is no needed during the applications phase.
    If you get selected for the scholarship, you will receive information from the host university on how to proceed with the course/programme application.

  24. How can I get a visa?

    Once you have received an official confirmation that you have been accepted for participation in the mobility scheme, you will have to apply for a visa in your home country by contacting the embassy of your host country. You should take into account that obtaining a visa can take some time. The International Relations Office at your Host university is a useful contact to turn to in case you need advice on how to proceed. Your host university will provide you with an invitation letter for VISA request.

  25. What kind of services can I expect to be offered by my host institution as an incoming student or staff member?

    According to the rules of the programme, the host institutions are required to provide practical information and assistance to help students/staff settle in and get acquainted with the host university. Services provided may include, for example, linguistic support in the form of language courses, information on housing facilities, activities encouraging social integration, and services for students with a family or special needs. Find further information about each university on the respective website.

  26. Who pays the allocated amounts to students and academic staff and how?

    The project Partnership is responsible for paying the grants to the students and academic staff. Partnerships are free to establish their own payment modalities provided they respect the full amount to be paid out and that the payments are performed on a regular basis, preferable on a monthly basis and for periods not longer than three months. Payments will be transferred to your European bank account.

  27. Can grantees be charged tuition fees at the Host University?

    No tuition or registration fees will be requested by the host universities to any of the participants, at any level.

    Target Group 1 students will continue paying their registration fees in their university of origin.

  28. What is a Learning Agreement and how do I get it?

    A Learning Agreement is a study plan that details what subjects/courses you intend to cover during your mobility period and thus provides information on what you want to achieve during your stay abroad. It has to be agreed upon with the relevant person in charge at your home university and by an equivalent authority in the host institution who thereby guarantees that the incoming student can studt the planned course units/modules.
    The Learning Agreement and the transcript of records guarantee the transfer of credit for courses passed successfully by the exchange student. The home university carries out the recognition after the student returns to his/her home institution.

  29. What is the Work Plan Proposal?

    It is a document outlining the research/teaching/training activities that Doctorate, Post Doctorate and Staff beneficiaries intend to carry out at the host University and thus provide information on what you want to achieve during your stay abroad. It has to be agreed upon with the relevant person at your home university and by an equivalent authority in the Host University

  30. What kind of academic recognition is given at the end of the mobility period?

    At the end of a mobility period covering only part of a curriculum – lasting from one semester to one academic year or more -, the student must be provided by the host institution with a transcript of records specifying the marks obtained for each of the courses attended, with reference to the previously subscribed Learning Agreement. This transcript must be used by the home institution for recognising the study period abroad as part of the general curriculum required for obtaining the final degree.
    Exchanges which will lead to the award of double diplomas or joint diplomas are warmly encouraged.
    For individual mobility flows covering the totality of the curriculum required for obtaining a degree, this latter will be issued by the host institution.